SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a month-to-month lease with 1303 Properties Ltd. DBA Travis Properties for approximately 7,052 square feet of rentable square feet of office space on the first floor of the Travis Building located at 209 West 9th Street, Austin, TX 78701, extending the month to month lease through September 30, 2026 for a total amount not to exceed $925,575.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Capital Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☒ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☒ 3.2 Employer of Choice ☒ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: This proposed renewal of the month-to-month lease on this space allows MetroAccess Eligibility clients and employees to continue to have easy access to MetroAccess Eligibility until the renovation of their new office space at 624 North Pleasant Valley Road is complete, as there are multiple bus routes that service this location.
BUSINESS CASE: Until the renovation of 624 North Pleasant Valley office space is complete, CapMetro does not have adequate administrative office space to house all its services. This existing lease space is located centrally, in Downtown Austin, and is easily accessed by public transportation services, so continuing this existing lease until the new space is ready makes the most business sense.
COMMITTEE RECOMMENDATION: The item was presented and recommended for approval at the Operations, Planning and Safety Committee on April 14, 2025.
EXECUTIVE SUMMARY: CapMetro will continue to house MetroAccess Eligibility in this leased space until build out of the 624 North Valley Road office space is completed. The lease will be a month-to-month lease which can be terminated by either party with sixty (60) days’ advance notice. We also request the Board to approve funding to support the lease for a 34-month period (35 x $26,445.00 = $925,575) in a not to exceed amount of $925,575. This lease allows CapMetro to provide continued customer service at a centralized downtown location.
DBE/SBE PARTICIPATION: Does not apply.
PROCUREMENT: Does not apply.
RESPONSIBLE DEPARTMENT: Real Estate
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2025-1454
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to conduct required operations in an efficient and economical manner; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to continue to lease space for administrative and customer services; and
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute an extension of a month to month lease with 1303 Properties Ltd. DBA Travis Properties for approximately 7,052 rentable square feet of office space on the first floor of the Travis Building located at 209 West 9th Street, Austin, TX 78701 for a term not to exceed thirty-five (35) months, in an amount not to exceed $925,575.
____________________ Date: ____________________
Secretary of the Board
Becki Ross