SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with A3 Systems Corporation to provide two (2) Harlan electric yard tug vehicles in an amount not to exceed $210,145.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☒ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☒ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The purchase of these two electric yard tug vehicles is in alignment with financial and environmental sustainability through resource optimization, a culture of safety, and environmental leadership. The replacement of life-expired diesel vehicles with electric vehicles ensures that CapMetro employees can perform operational functions enhancing the safety of operators and creating a more appealing work environment.
BUSINESS CASE: CapMetro has identified a need to replace two yard tug vehicles that have been in the fleet for more than 11 years and are beyond their planned life. These life-expired vehicles are experiencing decreasing reliability issues and increasing maintenance costs. Replacing the diesel yard tug vehicles with fully electric vehicles is a step towards CapMetro’s zero emission goals by having vehicles that will operate on battery.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the Operations, Planning and Safety Committee on October 11, 2023.
EXECUTIVE SUMMARY: CapMetro operations use the yard tug vehicle to move inoperative buses from the yard to the designated bay for repairs. This vehicle purchase will provide for the replacement of two life-expired yard tug vehicles used to support CapMetro’s mission. Given the planned use of the vehicles, the Harlan electric yard tugs are the most appropriate vehicle.
DBE/SBE PARTICIPATION: This procurement for two electric yard tug vehicles does not include subcontracting opportunities. Therefore, an SBE goal of 0% is assigned.
PROCUREMENT: The contract will utilize the General Service Administration (GSA) Contract No. 47QSWA18D008X, held by A3 Systems Corporation, to resell Harlan electric yard tug vehicles.
GSA awarded contracts are made available for use by CapMetro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and the Texas Interlocal Cooperation Act.
Purchases made using GSA contracts satisfy otherwise applicable bidding requirements. Pricing for the Harlan electric yard tug vehicles was determined to be fair & reasonable by the GSA during its solicitation and award process. Additionally, a cost analysis was performed, and GSA pricing for the Harlan electric yard tug vehicles was found to be fair and reasonable.
GSA pricing provided by A3 Systems Corporation for Harlan electric yard tug vehicles is as follows:
|
Item # |
Description |
Quantity |
Unit Price |
Extended Price |
|
1 |
Harlan Electric Yard Tug Vehicles |
2 |
$101,272.23 |
$202,544.46 |
|
2 |
Freight Fee: |
$7,600.00 |
|
Grand Total Price (Items 1 and 2 Inclusive): |
$210,144.46 |
The contract is a fixed price contract.
RESPONSIBLE DEPARTMENT: Operations and Maintenance Oversight
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2023-915
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro management maintain a state of good repair with vehicle maintenance equipment.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with A3 Systems Corporation to provide two (2) Harlan electric yard tug vehicles in an amount not to exceed $210,145.
____________________ Date: ____________________
Secretary of the Board
Becki Ross