SUBJECT:
title
Approval of a resolution authorizing the Interim President & CEO, or their designee, to finalize and execute contracts with Bowman Engineering & Consulting, Cobb, Fendley & Associates, Inc., Halff Associates, Inc., Huitt-Zollars, Inc. and MWM DesignGroup, for Civil Engineering Services on a task order basis for a base period of three (3) years with five (5) option periods for twelve (12) months each in an aggregate amount not to exceed $45 Million.
end
FISCAL IMPACT:
Funding for this action is available in the FY2023 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☒ 1.3 Accessible System
☒ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☒ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Civil Engineering Services are required to provide engineering design services for Cap Metro bus transit, railroad crossings rehabilitation, intersection radii improvements, existing and new transportation infrastructure such as transfer centers, park & rides, building facility projects, third party plan reviews and field engineering. These services ensure safe and reliable transit infrastructure for our customers.
BUSINESS CASE: The budgets for CapMetro projects include funding for civil engineering services for existing or new bus transportation improvement projects, transit infrastructure, and administrative facilities that are designed to meet the needs of the agency's customers and comply with all regulatory and safety requirements. The funding for these services is included in the FY 2023 capital budget and in the five year capital improvement plan.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on November 21, 2022.
EXECUTIVE SUMMARY: Capital Metro requires professional civil engineering services to design and construct bus transportation infrastructure, administrative facilities, and other existing and new infrastructure improvements. Through these civil engineering services contracts, CapMetro will secure the services of professional civil engineers, architects, and other related design professionals to complete budgeted projects during the contract term.
DBE/SBE PARTICIPATION: The DBE goal is 13%. The prime contractors will meet or exceed the goal utilizing the following SBE subcontractors:
1. Bowman Engineering & Consulting DBE RESPONSIVE 14%
|
DBE Subcontractors |
Race/Gender |
Services/Products |
DBE Responsive |
|
TLC Engineering, Inc. |
Black/ Male |
Engineering, Environmental |
5% |
|
Altura Solutions, LLC. |
Hispanic/Male |
Survey & Utilities |
1% |
|
Garcia Design, Inc. |
Hispanic/Male |
Landscape Architecture Services |
5% |
|
The Rios Group, Inc. |
Hispanic/Female |
Subsurface Utility Engineering |
3% |
|
|
|
|
14% |
2. Cobb, Fendley & Associates, Inc. DBE RESPONSIVE 14%
|
DBE Subcontractors |
Race/Gender |
Services/Products |
DBE Responsive |
|
Altura Solutions, LLC. |
Hispanic/Male |
ADA/TAS Compliance |
2% |
|
Baer Engineering & Environmental Consulting, Inc. |
Asian/Female |
Environmental |
4% |
|
HVJ Associates, Inc. |
Black/Male |
Pavement Design |
3% |
|
HVJ South Central Texas - M&J, Inc. |
Asian/Male |
Geographical Engineering |
3% |
|
Lionheart Places, LLC |
Caucasian/Female |
Landscape Agriculture |
2% |
|
|
|
|
14% |
3. Halff Associates, Inc. RESPONSIVE 18%
|
DBE Subcontractors |
Race/Gender |
Services/Products |
DBE Responsive |
|
Altura Solutions, LLC. |
Hispanic/Male |
ADA/TAS Compliance Consulting Services |
3% |
|
Beyond Engineering and Testing |
Asian/Male |
Geotechnical Services |
3% |
|
DAVCAR, Inc. dba: DAVCAR Engineering Services |
Hispanic/Male |
Transit Rail Engineering & Design |
6% |
|
Sunland Group, Inc. |
Caucasian/Female |
Architecture and Cost Estimating Services |
6% |
|
|
|
|
18% |
4. Huitt-Zollars, Inc. RESPONSIVE 16%
|
DBE Subcontractors |
Race/Gender |
Services/Products |
DBE Responsive |
|
DAVCAR, Inc. dba: DAVCAR Engineering Services |
Hispanic/Male |
Transit Rail Engineering & Design |
5% |
|
ATG |
Caucasian/Female |
Professional Engineering and Planning Consulting Services |
5% |
|
The Rios Group, Inc. |
Hispanic/Female |
Subsurface Utility Engineering |
1% |
|
McGray & McGray |
Caucasian/Female |
Surveying & Mapping |
1% |
|
AmaTerra Environmental Inc. |
Caucasian/Female |
Environmental Consulting |
1% |
|
Altura Solutions, LLC. |
Hispanic/Female |
ADA Consulting |
1% |
|
GNR Estimating |
Caucasian/Female |
Cost Estimating |
1% |
|
Dallas Aerial Surveys, Inc. |
Caucasian/Female |
Aerial Mapping & LiDAR Data for Engineer Design level mapping |
1% |
|
|
|
|
16% |
5. MWM Design Group RESPONSIVE 100%
(MWM Design Group is a certified DBE)
PROCUREMENT: On August 5, 2022, a request for Statements of Qualifications was issued and formally advertised. By the closing date of September 6, 2022, ten (10) submittals were received. The evaluation team used the following factors in the evaluation of submittals:
1. The offeror's demonstrated, relevant work experience and capabilities of the firm as a whole on projects of a similar size, scope, complexity and nature.
2. Experience and qualifications of the key staff, project manager, lead civil engineer, and QA/QC Manager.
3. The offeror's demonstration of Quality Management Plan and implementation and permitting experience with the City of Austin.
4. The offeror's demonstration of the project understanding, task order process, the proposed plan for the performance of the work and the technical approach proposed by the offeror.
The submittals from Bowman Engineering & Consulting, Cobb, Fendley & Associates, Inc., Halff Associates, Inc., Huitt-Zollars, Inc. and MWM DesignGroup, were rated highest, all factors considered. Capital Metro will negotiate and finalize pricing based on cost and market evaluation of the hourly rates, overhead and profit for similar services. The contracts are indefinite delivery, task order contracts. The term is three (3) base years from the Notice of Award, with five (5) option years in an amount not to exceed: $45,000,000, for all five (5) contracts.
RESPONSIBLE DEPARTMENT: Capital Construction and Facilities Management
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2022-633
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to pursue the improvement of transportation and operational infrastructure; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to utilize civil engineering services to provide safe, accessible and efficient infrastructure that responds to the need of the customer.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Interim President & CEO, or their designee, is authorized to finalize and execute contracts with Bowman Engineering & Consulting, Cobb, Fendley & Associates, Inc., Halff Associates, Inc., Huitt-Zollars, Inc. and MWM DesignGroup, for Civil Engineering Services on a task order basis for a base period of three (3) years with five (5) option periods for twelve (12) months each in an aggregate amount not to exceed $45 Million.
____________________ Date: ____________________
Secretary of the Board
Leslie Pool