SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Enterprise Fleet Management, Inc. to lease up to 97 vehicles to support operations for a period of 60 months in a total amount not to exceed $5,006,752.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Operating Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☒ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The leasing of vehicles aligns with being fiscally responsible by reducing capital outlay to acquire the vehicles, and aligns with maintaining the fleet in a state of good repair by providing late model vehicles covered by warranty and with predictable life cycles.
BUSINESS CASE: As a result of growth and shifting operating models, additional vehicles are needed which can be acquired through lease agreements, ensuring availability and reliability at market cost.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on January 27, 2025.
EXECUTIVE SUMMARY: In the day-to-day operation of bus, paratransit and rail operations, a fleet of cars, vans, and trucks is used to support the different modes of CapMetro service and operations. CapMetro staff have assessed the pros and cons of leasing vehicles instead of buying them and found that in many vehicle-needs cases, it is advantageous financially, and from a reliability standpoint, to lease the vehicles. This contract will provide for a 60-month lease agreement for up to 97 support vehicles which will be utilized across the agency for activities like street supervision, safety department activities, bus stop and transit center cleaning, facility maintenance, construction, rail support, operator relief, and administrative activities. The contract includes basic preventative maintenance for the leased vehicles. The leasing of these vehicles will allow for many vehicles which are well beyond their expected life to be retired.
DBE/SBE PARTICIPATION: A 0% SBE goal was assigned to this procurement, which did not include subcontract opportunities and was purchased through a cooperative purchasing agreement.
PROCUREMENT: CapMetro will utilize the Sourcewell cooperative, Contract Number 030122-EFM, held by Enterprise Fleet Management, Inc. for Fleet Management Services, to lease up to 97 cars, trucks, and vans to support operations for a period of 60 months.
Sourcewell awarded contracts are made available for use by CapMetro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using Sourcewell contracts satisfy otherwise applicable competitive bidding requirements.
Pricing to lease up to 97 vehicles for a period of 60 months was determined to be fair & reasonable by the Sourcewell organization during its solicitation and award process. The following is the total not to exceed cost to lease up to 97 vehicles for 60 months:
|
Description |
Not to Exceed |
|
Non-Revenue Vehicle (NRV) Fleet Leases (97 NRVs for 60 Months) |
$5,006,752 |
RESPONSIBLE DEPARTMENT: Bus Operations and Maintenance
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1313
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and CapMetro Management recognize the need to operate a fleet of support vehicles;
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Enterprise Fleet Management, Inc. to lease up to 97 vehicles to support operations for a period of 60 months in a total amount not to exceed $5,006,752.
____________________ Date: ____________________
Secretary of the Board
Becki Ross