SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Silsbee Ford Inc. to purchase five (5) Ford SUVs for the CapMetro Non-Revenue Vehicle Fleet in an amount not to exceed $279,213.
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☐ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☐ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☐ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: The purchase of five (5) vehicles is in alignment with financial and environmental sustainability through resource optimization and a culture of safety. The replacement of life-expired non-revenue vehicles ensures that CapMetro employees can perform operational functions enhancing the safety of passengers and operators, and creating a more attractive environment for the riding public.
BUSINESS CASE: CapMetro has identified a need to replace five (5) non-revenue vehicles that have been in the fleet for over fifteen years and are beyond their planned life. The life-expired vehicles are experiencing decreasing reliability and increasing maintenance costs.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval by the Operations, Planning and Safety Committee on .
EXECUTIVE SUMMARY: CapMetro operations uses the non-revenue vehicle fleet for various operational functions. This vehicle purchase will provide for the replacement of five (5) life-expired vehicles used to support CapMetro’s mission. Given the planned use of the vehicles, an SUV style vehicle is the most appropriate vehicle.
DBE/SBE PARTICIPATION: A 0% SBE goal is assigned to this contract as it is for the procurement of vehicles.
PROCUREMENT: CapMetro will utilize the Interlocal Purchasing System (TIPS) Cooperative Contract #210907 held by Silsbee Ford Inc. for Automobiles.
TIPS awarded contracts are made available for use by CapMetro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperations Contract and the Teas Interlocal Cooperation Act.
Purchases made using TIPS contracts satisfy otherwise applicable competitive bidding requirements. Pricing for the Ford vehicles was determined to be fair & reasonable by the TIPS organization during its solicitation and award process.
The contract is a fixed price contract for delivery of (5) Ford, 4 Door, All Wheel Drive, Gasoline Engine vehicles in the Total Not to Exceed amount described below.
|
Description |
Quantity |
Price Per Vehicle |
Total Not to Exceed |
|
Ford 4 Door All Wheel Drive, Gasoline Engine |
5 |
$55,792.43 |
$279,212.15 |
RESPONSIBLE DEPARTMENT: Operations & Maintenance Oversight
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1154
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors recognizes the need to purchase vehicles for the CapMetro non-revenue vehicle fleet.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee, is authorized to finalize and execute a contract with Silsbee Ford Inc. to purchase five (5) Ford SUVs for the CapMetro Non-Revenue Vehicle Fleet in an amount not to exceed $279,213.
____________________ Date: ____________________
Secretary of the Board
Becki Ross