SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Stadler Rail Group for the Mechanical Engineering, Electrical Engineering, Software Engineering, purchase, installation, testing and commissioning of an independent door control systems for ten (10) Stadler GTW Diesel Multiple Units, in a total amount not to exceed $191,758.end
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FISCAL IMPACT:
Funding for this action is available in the FY2024 Capital Budget.
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☒ 2. Community
☐ 3. Workforce ☐ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☒1.2 High Quality Customer Experience ☒ 1.3 Accessible System
☒ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☒ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☐ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: This Independent Door Control System will increase passenger capacity by allowing coupled DMU trainsets to operate during revenue service. This action will allow CapMetro to continue to deliver a customer-friendly experience by increasing capacity during peak hours, special events, and soccer games.
BUSINESS CASE: The current DMU Door Control System does not allow the vehicle’s doors to be independently operated between coupled DMU’s. The addition of the Independent Door Control System allows the Engineer to open the doors independently with safe ingress and egress.
Stadler will provide engineering, design, installation and testing of the Independent Door Control System. Factory and onsite testing/validation will also be conducted and completed by Stadler.
Project will consist of two phases. Phase 1 will consist of engineering and installation of one system. Phase 2 will consist of installation of the remaining units once Phase 1 is approved.
After installation of the updates to the vehicles, Stadler will commission, validate, and test the updates and functionality to assure proper functionality of the system and vehicles.
Stadler will provide on-site training to Engineers and Qualified Maintenance Person (QMP) for two (2) classes on the functionality and modifications between the previous and new system.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on September 23, 2024.
EXECUTIVE SUMMARY: Installation of system to adapt existing DMU door control system to be independently controlled between coupled trains allowing more passengers to be safely transported on a single run.
DBE/SBE PARTICIPATION: A 0% SBE goal was applied against this contract. This was procured through sole source that did not include any subcontract opportunities.
PROCUREMENT: A sole source procurement was conducted for the purchase and installation of DMU Door Systems from Stadler US, Inc., which followed all Federal Acquisition Regulation (FAR) guidelines and CapMetro policies and procedures for Sole Source Purchases. On July 1, 2024, a Request for Proposal Sole Source was issued and published. A proposal from Stadler US, Inc., was received by the due date of July 11, 2024, prior to 3:00 p.m. The proposal from Stadler US, Inc. was reviewed in all aspects of the technical approach and pricing was deemed fair and reasonable. The contract will be a fixed price contract for a one year term with a period of performance of 180 calendar days.
RESPONSIBLE DEPARTMENT: Rail Operations
body
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1142
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to increase customer capacity and improve safety by modification of the existing door controls on the existing rail fleet.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or her designee is authorized to finalize and execute a contract with Stadler Rail Group for the Mechanical Engineering, Electrical Engineering, Software Engineering, purchase, installation, testing and commissioning of a independent door control systems for ten (10) Stadler GTW Diesel Multiple Units, in a total amount not to exceed $191,758.
____________________ Date: ____________________
Secretary of the Board
Becki Ross