SUBJECT:
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Approval of a resolution authorizing the President & CEO, or her designee, to finalize and execute a contract with Everon, LLC. for the replacement of the physical access control system at 18 CapMetro sites for an amount not to exceed $419,225.
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FISCAL IMPACT:
Funding for this action is available in the FY2025 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Customer ☐ 2. Community
☐ 3. Workforce ☒ 4. Organizational Effectiveness
Strategic Objectives:
☒ 1.1 Safe & Reliable Service ☐1.2 High Quality Customer Experience ☐ 1.3 Accessible System
☐ 2.1 Support Sustainable Regional Growth ☐ 2.2 Become a Carbon Neutral Agency
☐ 2.3 Responsive to Community and Customer Needs ☐ 2.4 Regional Leader in Transit Planning
☐ 3.1 Diversity of Staff ☐ 3.2 Employer of Choice ☐ 3.3 Expand Highly Skilled Workforce
☐ 4.1 Fiscally Responsible and Transparent ☒ 4.2 Culture of Safety ☒ 4.3 State of Good Repair
EXPLANATION OF STRATEGIC ALIGNMENT: Replacing the hardware of the backend physical access control system, which is at the end of its service life, assists with maintaining the safety and security of our administrative, and remote facilities. The backend physical access control system serves to ensure security and reduce risks. The project focuses on promoting a safe customer experience and organizational effectiveness in alignment with the CapMetro strategic plan by improving business effectiveness and improving safety. Maintaining the backend physical access control system at all CapMetro owned properties demonstrates to customers and employees that CapMetro is deploying the resources necessary to mitigate critical risks. This project also aligns with the objectives of maintaining a culture of safety and adhering to a state of good repair.
BUSINESS CASE: CapMetro will replace the backend controls of the physical access control systems at all current CapMetro owned properties in and around the greater Austin-metro area. The backend physical access control system is what operates the badge and card reader devices at all locations. The system assists with the physical control of the access to buildings and properties. Replacing the backend physical access control system with a “Mercury” backend platform will enhance security, functionality, improve the ease of connectivity, and will allow for future expansion. The “Mercury” based Access Control System platform is now the market standard in transportation, government, and major companies.
COMMITTEE RECOMMENDATION: This item was presented and recommended for approval at the February 12, 2025 Operation, Planning and Safety Committee meeting.
EXECUTIVE SUMMARY: CapMetro serves thousands of employees and customers daily who use our facilities. The safety and security of both our customers and employees is a priority. It is our responsibility to mitigate any security vulnerability as much as practical by ensuring that all our facilities are safe and secure. The scope of this project is to replace the backend controls for physical access control systems at 18 existing locations to maintain a state of good repair.
DBE/SBE PARTICIPATION: A 0% SBE goal was assigned to this procurement. The scope of work, which is for replacement of IT hardware equipment did not include subcontract opportunities.
PROCUREMENT: CapMetro will utilize OMNIA Partners Contract No.R220701, held by Everon LLC, for Facility Technology Integration & Security System Services, to provide, deliver, install and test a new hosted Backend Physical Access Control System with supporting hardware and software for eighteen (18) CapMetro locations. OMNIA Partners contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act. Purchases made using OMNIA Partners contracts satisfy otherwise applicable competitive bidding requirements. Pricing for the new Backend Physical Access Control System was determined to be fair and reasonable by the OMNIA Partners organization during its solicitation and award process. Additionally, the pricing provided by Everon LLC is the best value to CapMetro, considering price analysis of competitive cooperative vendor quotes received. The term of the Contract is nine (9) months from notice to proceed. The following is the lump sum contract price Everon LLC provided per their OMNIA Partners contract: Description: Backend Physical Access Control System Replacement. Lump Sum Price: $419,225. The contract is a fixed price contract.
RESPONSIBLE DEPARTMENT: Public Safety & Emergency Management
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RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2024-1171
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to ensure the safety and security of employees and customers; and
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to replace the backend controls for physical access control system at existing CapMetro properties.
NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors authorizes the President & CEO, or her designee, to finalize and execute a contract with Convergint Technologies LLC. for replacing the backend physical access control system at existing CapMetro properties for an amount not to exceed $419,225.
____________________ Date: ____________________
Secretary of the Board
Becki Ross