SUBJECT:
title
Approval of a resolution authorizing the President & CEO, or his designee, to finalize and execute a contract with Silsbee Ford Inc. to purchase ten (10) Ford Explorer Hybrid Vehicles for the Capital Metro Public Safety Department in an amount not to exceed $425,744.
end
FISCAL IMPACT:
Funding for this action is available in the FY2022 Capital Budget
STRATEGIC PLAN:
Strategic Goal Alignment:
☒ 1. Internal/External Customer Service Excellence ☐ 2. Stakeholder Engagement
☐ 3. Financial and Environmental Sustainability ☐ 4. Staff Development ☒ 5. Agency Growth Management
Strategic Objectives:
☒ 1.1 Safety & Risk ☐1.2 Continuous improvement ☐ 1.3 Dynamic Change
☐1.4 Culture of Innovation ☐2.1 Be an Employer of Choice ☒2.2 Organization Development
☐2.3 Organization Culture ☐3.1 Resource optimization ☒3.2 Safety Culture
☐3.3 Environmental Leadership ☐4.1 Educate & Call to Action ☐4.2 Build Partnerships
☐4.3 Value of Transit ☐4.4 Project Connect
EXPLANATION OF STRATEGIC ALIGNMENT: Capital Metro’s approach to public safety includes both public safety ambassadors and intervention specialists, who will both use the ten public safety vehicles. The vehicles are a necessary resource for both teams so they can respond efficiently to needs throughout the service area, and support Capital Metro’s strategic goals related to best serving our customers, staff, and public safety at large.
BUSINESS CASE: The vehicles used for this role provide enhanced safety for staff and customers by being better equipped to provide specialized and context-sensitive support to the transit system resulting in increased efficiencies, enhanced safety and advancement of Capital Metro’s mission.
COMMITTEE RECOMMENDATION: This item will be presented to the full board on December 17, 2021.
EXECUTIVE SUMMARY: Capital Metro’s Public Safety Program includes public safety ambassadors as one of the three roles in the comprehensive approach. To support this role ten vehicles dedicated primarily to public safety ambassadors need to be purchased.
The process to procure the vehicles followed Capital Metro’s goals to transition to a zero-emission fleet by first searching for commercially available vehicles. The search led to the recommendation to purchase hybrid battery and gas vehicles to best serve the purpose for the public safety ambassadors. The Ford Explorers are best equipped to support staff in this role because they have ample cargo space for moving teams and equipment throughout the service area in a variety of situations.
DBE/SBE PARTICIPATION: No SBE goal is assigned to this procurement due to limited subcontracting opportunity.
PROCUREMENT: The contract will utilize The Interlocal Purchasing System (TIPS) Contract #210907 held by Silsbee Ford Inc., to resell Ford Explorer Hybrid Vehicles.
TIPS awarded contracts are made available for use by Capital Metro via Title 7, Intergovernmental Relations Chapter 791, Interlocal Cooperation Contracts and The Texas Interlocal Cooperation Act.
Purchases made using TIPS contracts satisfy otherwise applicable competitive bidding requirements. Pricing for the Ford Explorer Hybrid Vehicles was determined to be fair & reasonable by the TIPS organization during its solicitation and award process.
Silsbee Ford’s TIPS pricing for (10) Ford Explorer Hybrid Vehicles:
|
Description |
Quantity |
Price Per Vehicle |
Total Amount of Order |
|
Ford Explorer Hybrid Vehicles |
10 |
$42,549.33 |
$425,743.30 |
RESPONSIBLE DEPARTMENT: Operations and Maintenance Oversight
RESOLUTION
OF THE
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
BOARD OF DIRECTORS
STATE OF TEXAS
COUNTY OF TRAVIS
AI-2021-271
WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors recognize the need to purchase vehicles for the public safety ambassadors as part of Capital Metro’s Public Safety Program.
NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President & CEO, or his designee, is authorized to finalize and execute a contract with Silsbee Ford Inc. to purchase ten (10) Ford Explorer Hybrid Vehicles for the Capital Metro Public Safety Department in an amount not to exceed $425,755.
____________________ Date: ____________________
Secretary of the Board
Eric Stratton